Work at the Aquarium

Please keep in mind that the South Carolina Aquarium only accepts applications for positions currently posted on the web page. Due to a high volume of applicants, we ask that you please refrain from making inquires. The applicants selected for further consideration will be contacted.

Current Opportunities

Job Summary

The Data and Prospect Research Coordinator is responsible for managing all elements of the Aquarium’s Raiser’s Edge program, including constituent record management, gift processing, data mining and organization, and ongoing optimization of the software system. Staffer will work closely with accounting to ensure accurate and timely gift processing and reconciliation of giving data. He/she will also work closely with the Advancement team to generate new prospect leads to support advancement of the Aquarium’s Watershed Fund campaign.

Essentials Functions

  • Manage Raiser’s Edge constituent management database, ensure data integrity, and provide user support and training to designated staff.
  • Collaborate with accounting to ensure timely gift entry and processing and proactively capture biographical and data updates on donor and prospect records.
  • Work with Advancement Leadership and accounting to execute donor acknowledgement and benefit administration and fulfillment in a timely and sensitive manner.
  • Develop, generate, and disseminate critical weekly, monthly, quarterly and annual financial and advancement reports to relevant Advancement and Accounting team members.
  • In close collaboration with Advancement Team develop, compile, and manage lists for direct mail/email campaigns, tributaries, and other institutional needs as they arise.
  • Conducts research, compiles donor profiles, and manages information on individual, corporate and foundation prospects in an effort to support the development staff’s identification and qualification work.
  • Collaborate with Membership and Accounting as needed to provide support and assistance for specific projects.
  • Update constituent management policies and procedures.
  • Coordinate and monitor database needs (Raiser’s Edge, JCA Bridge, Net Solutions/SPARK etc.) with IT department. Serve as the liaison to Blackbaud and as the primary contact for Raiser’s Edge.
  • Support the Advancement team by providing event staffing coverage, as needed.

Other Duties & Responsibilities

  • Develop a fluent understanding of Aquarium programs, including the Watershed Fund campaign initiative. Develop a fluent understanding of the Aquarium’s business processes as it relates to incoming donations and other systems integrating with Raiser’s Edge. Support the mission by participating in Aquarium sponsored programs and events on a regular basis.
  • Follow South Carolina Aquarium Gift Acceptance Guidelines, Policies and Procedures. Provide input on updates as needed.
  • Adhere to the South Carolina Aquarium Policies & Procedures.
  • Coordinate volunteer support on an as needed basis for projects.
  • Maintain a customer service demeanor at all times. Responds to donors with the appropriate level of urgency. Ask questions to identify donor’s needs or expectations in a pleasant and respectful manner. In completing tasks, continually consider the impact of those actions on the donor, and is flexible to accommodate donor’s needs.
  • Create and maintain data management documentation.  Work with the team and Accounting to establish sound policies, processes and procedures.  Research and present best practices to the team.
  • Other duties as assigned.

Knowledge, Skills & Abilities

  • Proficiency with Microsoft Word, Excel, and Outlook.
  • Proficiency in Blackbaud’s Raiser’s Edge is REQUIRED.
  • Excellent verbal, written communication, presentation and interpersonal skills.
  • Must be a detail and goal oriented, enthusiastic individual able to exercise independent judgment in completing tasks, prioritizing, and meeting deadlines.
  • Demonstrated organizational skills; able to manage multiple projects and move quickly from one to another while maintaining thorough records. Ability to be flexible and balance competing priorities.

Education & Experience Required

  • Bachelor’s degree and 5 years related experience in non-profit fundraising.
Apply Today
The South Carolina Aquarium is seeking a dedicated, seasoned and energetic professional to manage the fiscal resources of this world class conservation and education institution as we seek to lead the way to connect people with water, wildlife and wild places.  As a key member of the senior leadership team the Director of Finance will develop and manage the principles and practices for the accounting, treasury, risk, cash, and financial reporting & analysis functions, as well as our Information Technology department.  The Director of Finance will partner with the Aquarium Executive and Board leadership in strategic and operational decision making.

Salary to be Commensurate with Experience and Education

Qualified Candidates please submit resume and cover letter to: pnunez@scaquarium.org

Occupational Summary

As a member of the senior leadership team the Director of Finance is responsible for the Aquarium’s accounting, treasury, purchasing, budgeting, and risk functions, including establishing and maintaining accounting principles, practices, procedures, and controls; preparing financial reports, analysis, budgets, and forecasts; controlling and monitoring cash handling. Oversees Information Technology and concessions.

Essentials Duties and Responsibilities

  • Maintaining fiscal records including directing all aspects of accounting operations and overseeing all transactions related to the general ledger (Microsoft Dynamics SL).
  • Managing the external audit process and producing the audited consolidated financial statements.
  • Managing the application software for the general ledger, financial reporting, budget, purchasing, and payroll systems.
  • Establishing accounting policies and procedures to ensure that all financial transactions are recorded correctly in accordance with GAAP.
  • Managing all financing vehicles including bank debt, bonds, leases, etc.
  • Analyzing financial results and budgets and issuing reports to Aquarium management including but not limited to operations, forecasting, what –if analysis, cash forecasting, and ROI analysis.
  • Managing the annual operating and capital expenditure budgeting process.
  • Preparing business license renewals.
  • Recommending fiscal strategy to meet the goals of the Aquarium and advising Aquarium senior leadership and the Board Treasurer on the appropriate course of action.
  • Identifying and implement new revenue growth opportunities.
  • Developing and implementing financial controls.
  • Collaborating with the Director of Human Resources on payroll and benefits policies and procedures.
  • Oversees Information Technology development, operations, and maintenance.
  • Selecting, developing, evaluating, and maintaining a highly qualified, and diverse professional staff; delegating specific responsibilities. Providing an environment that motivates, encourages teamwork, personal initiative and accountability. Disciplining staff according to policies.
  • Establishing, monitoring, and reporting on purchasing function.
  • Preparing business plans and forecasts.
  • Developing relationships with banking and business community, locally and regionally.
  • Managing concession contracts and monitoring performance.
  • Participating in the development and oversight of major contracts including benefit and non-benefit insurance contracts.
  • Staff liaison to Board Finance and Audit committee.
  • Adhering to the South Carolina Aquarium Policies.
  • Performing other duties as required.

Other Duties & Responsibilities

  • Supports the mission by participating in Aquarium sponsored programs and events on a regular basis and supporting all approved institutional annual goals.
  • A member of the senior leadership.

Knowledge, Skills & Abilities

  • Strong Computer skills including Microsoft Office, general ledger, purchasing, budgeting, and point of sales systems.
  • Ability to actively engage in conversations and build consensus in a team oriented environment.
  • Goal oriented with proven ability to establish priorities and meet deadlines.
  • Excellent verbal and written communication skills.
  • Able to deal with changing priorities and remain sensitive to mission-related issues.
  • Personal commitment to conservation and environmental issues an advantage.

Education & Experience Required

  • BS in Accounting or Finance (Masters and CPA preferred).
  • 10 years of financial management experience in including financing (bank debt, bonds, leases, etc.)
  • In depth knowledge of GAAP.
  • Five years management experience.
  • Ability to function independently while maintaining clear communication with direct reports, senior management, and at all levels within the Aquarium.
  • Non-profit experience a plus.
  • Five years of experience in organizational management and strategic planning.

Job Summary

Hands on working position managing a team-oriented staff of technicians. Assists in design of and responsible for implementation of the Facilities Master Maintenance Plan including scheduling, overseeing, recording, and performing all aspects of preventative and reactive maintenance and repair. Assists in development of and works within the department budget. Assist with various other projects and functions as directed.

Essentials Functions

  • Adhere to the South Carolina Aquarium Policies & Procedures.
  • Support and work to achieve South Carolina Aquarium goals and priorities.
  • Maintains a highly qualified, motivated and diverse professional staff in the Facilities Department; delegate specific responsibilities.
  • Encourage teamwork, personal initiative and accountability, and discipline staff according to our policy.
  • Assist in departmental budget development
  • On call 24/7.  Responsible for 24/7 techician on call rotation scheduling.
  • Monitor, maintain and repair the physical plant and equipment, including off-site facilities.
  • Must be able to operate a company vehicle while meeting company insurance eligibility requirements
  • Lead and support staff in providing the highest quality experience possible for our visitors.
  • Monitoring, maintenance, and repair of all building systems.

Other Duties & Responsibilities

  • Supports the mission by participating in Aquarium sponsored programs and events on a regular basis.
  • Provides service for building modifications and new equipment installation.
  • Handles invoices and purchasing requests; keeps track of costs.
  • Standing representative on the Safety Committee.

Knowledge, Skills & Abilities

  • Proficient in all MS Office Products including:  Excel, Word, PowerPoint, Access, Outlook
  • Proficient with modern building systems and automatic controls for fluid, pneumatic, and electrical systems.
  • Strong interpersonal and communication skills.
  • Goal oriented with proven ability to establish priorities and meet deadlines.
  • Proven knowledge of all OSHA and safety related regulations for a public aquarium.

Education & Experience Required

  • Bachelor’s degree or equivalent experience in engineering or related field.
  • Minimum of ten years practical experience.
  • Prior management experience supervising full time staff.
Apply Today

Job Status

Part-Time, Non-Exempt

Job Summary

This is a support position to the Special Events team, and will assist with hosting Special and Institutional Advancement Events and researching possible leads.  The primary duty of this position is to service and host   in-house and paid evening and weekend events.

Essentials Functions

  • Act as Event Host during evening events. Oversee all aspects of each special event assigned from the arrival of the first vendor to the departure of the last. Main liaison with client, vendor, staff and volunteers on-site.
  • Assist with monitoring all processes for quality assurance and excellent customer service.
  • Research possible sales leads, and completes all assigned follow-up sales prospect activities
  • Assist with occasional Sales Office duties, such as mailings, data entry, and ticket deliveries
  • Develop familiarity with all aquarium exhibits, services and events in order to become an information resource to our guests
  • Adhere to all Aquarium policies and procedures.
  • Other duties as assigned

Knowledge, Skills & Abilities

  • Strong grasp of the hospitality industry
  • Excellent organizational and communications skills are essential
  • Must be able to manage multiple tasks in a high-energy environment and pay meticulous attention to detail.
  • Professional image required
  • Must be able to work a flexible schedule, including late nights and weekends, and some holidays
  • Must be able to make win-win decisions under pressure
  • Must be able to manage multiple tasks at one time
  • Must be a team player and self-motivated

Education & Experience Required

  • Prefer an associates or bachelors degree with a hospitality focus.  Degree-seeking students welcomed.
  • Prefer two years hospitality or event planning experience.
Apply Today

 

 

     

Put Your Best Fin Forward!

Employees of the South Carolina Aquarium must adhere to the Aquarium’s Appearance Policy. Before you take the plunge, please read our full policy here.

 

South Carolina Aquarium is an equal opportunity employer supporting workplace diversity and is a drug/alcohol screening employer. * Please note that by clicking the links above you will be redirected to a third party site.